How to Enable and Sync files with OneDrive

Key benefits to OneDrive:

  • Cloud storage → Your files are saved on Microsoft’s servers with your City M365 account, not just your local computer.

  • Automatic sync → Changes you make on one device appear everywhere you’re signed in.

  • File sharing → You can securely share files or folders with co-workers.

  • Backup & recovery → Protects your Desktop, Documents, and Pictures folders; you can recover earlier versions of files.

Instructions:

1) Check OneDrive is installed and running

  1. Press Start and type OneDrive.

  2. If you see OneDrive (cloud icon), click it.

2) Sign in

  1. When OneDrive opens, you’ll get a “Set up OneDrive” window.

  2. Enter your work email (e.g., username@buffalony.gov) → Sign in.

  3. Complete MFA when prompted.

3) Pick what syncs (optional but recommended)

  1. When asked which folders to sync, choose Sync all or pick specific folders.

  2. Click Next through the tips.

4) Turn on Files On-Demand (saves disk space)

  1. In the OneDrive “You’re all set” screen, click Open my OneDrive folder.

  2. In the system tray (bottom-right), right-click the OneDrive cloud icon → Settings.

  3. On Settings tab, make sure Files On-Demand (or Save space and download files as you use them) is checked.

    • You’ll see cloud icons for online-only files and green check marks for files stored locally.

5) (Recommended) Back up Desktop, Documents, Pictures

  1. OneDrive Settings → Sync and backup (or Backup tab).

  2. Click Manage backup / Manage folder backup.

  3. Turn on Desktop, Documents, and Pictures → Save / Start backup.

    • This is also called Known Folder Move—it keeps those folders protected in OneDrive.

6) Verify it’s working

  1. Open File Explorer → left panel should show OneDrive – .

  2. Create a test file in there (e.g., Test from this PC.txt).

  3. Watch the tray icon: it should spin, then show a green check.

That's it! OneDrive is now enabled and synchronizing your data to keep it secure. 

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